Board Meeting Structure – The Backbone That Enables Your Board to Make Productive Decisions

The structure of your board is what lets it make sound decisions. Meetings on the board typically begin with a call-to-order, where the chairperson welcomes everyone and introduces new members and announces the vision and mission statement. The next step is typically to review and approve the minutes of the previous meeting, which provides the board with a basis of understanding about where the company stands.

After the board has reviewed past performance, it’s time to think about strategies to boost awareness of the nonprofit, increase donor and member numbers and increase opportunities for fundraising. Ideas can be turned into actionable steps by each department. During this portion of the board meeting, the senior management team should present their ideas on growth and solicit input from the rest of the executive team. The board should then decide upon a strategy which can be implemented within the specified timeframe.

It is also a good time to look at any obstacles like budgetary issues or time constraints that could prevent the implementation of your plan. The board must work together to find solutions that will allow the company to conquer these hurdles and move forward.

The time during the meeting is typically reserved for any announcements, messages of congratulations, or condolences that attendees might have. It also contains important additions to the upcoming session’s agenda. After the meeting, the chairperson typically ends the meeting by stating the time to end the meeting so that the secretary can write the time in the minutes.


Kaye is a talented writer and editor with over four years of experience. She is competent in a number of niches but specializes in consumer health topics. When not writing, she's probably working out, running, or doing Yoga.

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